Minutes of the NCPHS Board of Directors Meeting: July 30, 2016 at CHARPEX 2016
ATTENDING: Alan Vestal, Scott Steward, and Dick Winter. A quorum of the Board was present.
In the absence of President Frank Hall, the meeting was called to order by Dick Winter.
At the General Meeting held before the Board meeting, Frank Hall and Scott Steward were elected for three-year terms as a Board members.
In the absence of Secretary-Treasurer Bill DiPaolo, Dick Winter presented the Secretary-Treasurer’s Report. The current membership is 123, an increase of eight members since the previous year’s report. However, the report shows that there are 12 remaining unpaid memberships which are still being carried on the roles. The Board members felt that action needs to be taken to determine the status of the delinquent members and resolve the issue. The Society continues in sound financial condition thanks once again to our sustaining members, who contribute additional funds to support the society above their regular annual dues. Dick Winter also presented to the Board the Secretary-Treasurer’s budget for 2017 showing an anticipated surplus of $925. The Board had no questions or objections to it. The cash balance as of July 27, 2016, was $11,127.68.
Scott Steward gave an update on the status of the new Society website, which is now in operation. Scott reported that as of July 25, 506 unique visitors had visited the website with the North Carolina Postmark Catalog and the Site Search being the most frequently used portions of the website.
Dick Winter reported that 89 of 100 counties have now been completed for the North Carolina Postmark Catalog and some counties completed earlier have been updated. Dick also reported that the increased ease of use of the new website has made adding updates much easier.
No changes are planned for the North Carolina Postal Historian. Dick Winter reported a good backlog of articles. Printing of the publication continues very satisfactorily at the Rocky Mountain Philatelic Library, which has printed our journal for the past several years. The Board also discussed the possibility of providing a digital copy of the journal to members who wish to receive it. The Board would like the members to have the option to sign up to receive the digital edition in addition to the printed edition when they pay their 2017 dues.
Dick Winter reported that Bill DiPaolo has requested relief from his duties as Secretary-Treasurer. The Board members felt that a search should be conducted for a new Secretary-Treasurer so his request could be accommodated.
The next meeting will be in Charlotte during CHARPEX in late July 2017.
(Prepared by Scott Steward for the Secretary-Treasurer)